Payroll Manager

Job Title: Talent Pool - Payroll Manager

Job Type: Full-Time, Permanent

Location: Onsite, Cape Town (US hours) 

About Us:

MCI is a leading Business Process Outsourcing (BPO) company that specializes in delivering tailored solutions to meet the diverse needs of our clients. With a commitment to excellence and a focus on innovation, we have established ourselves as a trusted partner in the industry. 

Position Overview:

We are seeking a Payroll Manager; you will oversee all aspects of payroll processing and administration to ensure accurate and timely payment of wages and benefits to employees. You will be responsible for managing payroll staff, implementing payroll policies and procedures, and maintaining compliance with relevant regulations. The ideal candidate will have strong leadership skills, extensive knowledge of payroll processes, and the ability to collaborate effectively across departments.

To be considered for this role, you must complete a full application on our company careers page, including all screening questions and a brief pre-employment test.

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Key Responsibilities:

• Oversee the end-to-end payroll process, including data input, calculation of wages, and processing of payroll transactions.
• Ensure accurate and timely payment of salaries, bonuses, commissions, and benefits to employees.
• Review and approve payroll runs before finalizing payments.
• Manage payroll-related tasks, such as new hire setup, employee deductions, garnishments, and wage adjustments.
• Maintain employee records and ensure accuracy of payroll data in the payroll system.
• Process payroll corrections and adjustments as needed.
• Stay current on federal, state, and local payroll tax laws and regulations.
• Ensure compliance with tax withholding requirements, reporting obligations, and filing deadlines.
• Prepare and submit payroll tax returns, including W-2 forms and quarterly filings.
• Coordinate with HR and benefits departments to administer employee benefits, including health insurance, retirement plans, and leave accruals.
• Deduct and remit employee contributions for benefits programs.
• Conduct periodic audits of payroll records to ensure accuracy and compliance with policies and regulations.
• Respond to audit inquiries and provide documentation as needed.
• Identify opportunities for process improvements and automation in payroll processes.
• Implement best practices to streamline payroll operations and enhance efficiency.
• Supervise and mentor payroll staff, providing guidance and support to ensure high-quality work and professional development.
• Conduct performance evaluations and provide feedback to team members.
• Liaise with payroll service providers and software vendors to ensure smooth operation of payroll systems and services.
• Resolve issues and escalations related to payroll services.

WONDER IF YOU ARE A GOOD FIT FOR THIS POSITION

All positive, and driven applicants are encouraged to apply. The Ideal candidates for this position are highly motivated and dedicated and should possess the below qualities:

• Bachelors Degree in Accounting, Finance or related field
• 4+ years previous payroll processing experience
• Knowledge of payroll processes: garnishments, benefit deductions, taxes, FMLA experience, Work Comp experience, LOA experience,
• In-depth knowledge of payroll processes, tax regulations, and compliance requirements.
• Strong analytical and problem-solving skills, with attention to detail and accuracy.
• Excellent communication and interpersonal skills, with the ability to interact effectively with employees, managers, and external stakeholders.
• Ability to prioritize tasks, meet deadlines, and work effectively in a fast-paced environment.
• Intermediate knowledge of Microsoft Office Suite (Excel, PowerPoint, Word, Outlook)

• Must be authorized to work in the country where the job is based.
• Must be willing to submit up to a LEVEL II background and/or security investigation with a fingerprint.  Job offers are contingent on background/security investigation results.
• Must be willing to submit to drug screening.  Job offers are contingent on drug screening results.

WANT AN EMPLOYER THAT VALUES YOUR CONTRIBUTION?

We offer competitive compensation packages, professional development opportunities, and a collaborative work environment that values diversity and inclusion.

This job operates in a professional office environment. While performing the duties of this job, the employee will be largely sedentary and will be required to sit/stand for long periods while using a computer and telephone headset. The employee will be regularly required to operate a computer and other office equipment, including a phone, copier, and printer. The employee may occasionally be required to move about the office to accomplish tasks; reach in any direction; raise or lower objects, move objects from place to place, hold onto objects, and move or exert force up to forty (40) pounds.

It is the policy of MCI and affiliates to provide reasonable accommodation when requested by a qualified applicant or employee with a disability unless such accommodation would cause undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment. If reasonable accommodation is needed, of Human Resources.

At MCI and its subsidiaries, we embrace differences and believe diversity is a benefit to our employees, our company, our customers, and our community.  All aspects of employment at MCI are based solely on a person's merit and qualifications.  MCI maintains a work environment free from discrimination, one where employees are treated with dignity and respect. All employees share in the responsibility for fulfilling MCI's commitment to a diverse and equal opportunity work environment.

MCI does not discriminate against any employee or applicant on the basis of age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations, and ordinances.  MCI will consider for employment qualified applicants with criminal histories in a manner consistent with local and federal requirements.

MCI will not tolerate discrimination or harassment based on any of these characteristics.  We adhere to these principles in all aspects of employment, including recruitment, hiring, training, compensation, promotion, benefits, social and recreational programs, and discipline. In addition, it is the policy of MCI to provide reasonable accommodation to qualified employees who have protected disabilities to the extent required by applicable laws, regulations, and ordinances where an employee works.

MCI helps customers take on their CX and DX challenges differently, creating industry-leading solutions that deliver exceptional experiences and drive optimal performance. MCI assists companies with business process outsourcing, staff augmentation, contact center customer services, and IT Services needs by providing general and specialized hosting, software, staff, and services.

In 2019 Marlowe Companies Inc. (MCI) was named by Inc. Magazine as Iowa’s Fastest Growing Company in the State of Iowa and was named the 452nd Fastest Growing Privately Company in the USA, making the coveted top 500 for the first time. MCI’s subsidiaries had previously made Inc. Magazine's List of Fastest-Growing Companies 15 times respectively. MCI has fifteen business process outsourcing service delivery facilities in Iowa, Georgia, Florida, Texas, Massachusetts, New Hampshire, South Dakota, New Mexico, California, Kansas, and Nova Scotia. 

Driving modernization through digitalization, MCI ensures clients do more for less. MCI is the holding company for a diverse lineup of tech-enabled business services operating companies. MCI organically grows, acquires, and operates companies that have a synergistic products and services portfolios, including but not limited to Automated Contact Center Solutions (ACCS), customer contact management, IT Services (IT Schedule 70), and Temporary and Administrative Professional Staffing (TAPS Schedule 736), Business Process Management (BPM), Business Process Outsourcing (BPO), Claims Processing, Collections, Customer Experience Provider (CXP), Customer Service, Digital Experience Provider (DXP), Account Receivables Management (ARM), Application Software Development, Managed Services, and Technology Services, to mid-market, Federal & enterprise partners. MCI now employs 10,000+ talented individuals with 150+ diverse North American client partners across the following MCI brands: GravisApps, Mass Markets, MCI Federal Services (MFS), The Sydney Call Center, OnBrand24, and Valor Intelligent Processing (VIP).

The purpose of the above job description is to provide potential candidates with a general overview of the role. It's not an all-inclusive list of the duties, responsibilities, skills, and qualifications required for the job.  You may be asked by your supervisors or managers to perform other duties. You will be evaluated in part based upon your performance of the tasks listed in this job description.

The employer has the right to revise this job description at any time. This job description is not a contract for employment, and either you or the employer may terminate employment at any time, for any reason.

As an employer supporting critical Federal, State, Provincial, and Commercial clients, we have taken steps to ensure that we remain operational while taking every precaution possible to prevent the spread of COVID-19 and keep our employees safe.

Measures include social distancing for those working on-site, frequent deep cleaning and disinfecting of workstations and common areas, daily contactless temperature checks for those essential employees working on-site, travel policies limiting travel and mandatory quarantine, reporting and quarantine processes and policies for those exposed, and requesting masks to be worn when on-site employees are not at their workstation.

For more information on MCI’s response to COVID-19 please visit  www.mci.world/covid-19.